Tracy Kilfoil

Higher education professional with solid experience interacting with faculty, staff, students and education administrators. Innovative leader committed to professional development. Proven successes in budget management, human resources operations, and program management. Strong interpersonal skills and ability to develop cooperative working relationships with upper management, faculty, staff, and students.  Numerous experiences working with all levels of management in higher education administration and private sector. 
 

Masters in Teaching: Kent State University Kent, Ohio, 1997 (Secondary Education)

Bachelor of Arts: Wake Forect University Winston-Salem, NC, 1993 (History/Economics)

05-25-2013 - Business Administrator, • Oversee business operations and budget analysis for $12 million departmental budget, consisting of general funds, designated funds, service centers, gift and endowment funds, and grants • Manage confidential salary and budget information for 35+ faculty, staff, and students • Manage department level human resources process (hiring, onboarding, separation) for adjunct faculty, post-docs, students, and visiting scholars • Direct international hiring and processing of J-1 visas and H-1B visas for international hires • Responsible for annual Budget Hearing and Budget Formulation • Prepare and analyze all budget documents for annual Budget Hearing, including salary and benefits reporting, all funds expense reports, research awards and expenditures and projections for following current and following year • Supervise and manage Financial Administrator 1 and Program Coordinator • Oversee purchase requisition/purchase order process for products, assets, and services • Responsible for managing department asset records totaling $4M • Manage Facilities and Administrative overhead allocation and distribution into faculty accounts • Manage $400K UGA budget and hiring process • Create and manage new funds, cost centers, internal orders, and assets • Review, approve, and allocate all purchasing card transactions for department • Approve bi-weekly payroll for 20 students and non-exempt employees and monthly payroll for 8+ exempt staff • Monitor $200K scholarship budget and awards data • Manage faculty Labor Verification Process to ensure compliance with Sponsored Research Services • Prepare and analyze financial and human resources statements and other ad hoc reports • Proficient in Microsoft Excel, Word, Outlook, and UC Flex (Financial and HR systems) • UC Women Lead participant, 2014-2015 , University of Cincinnati, Cincinnati, Ohio

01-21-2011 -05-24-2013 Financial Administrator, • Promoted to Financial Administrator 15 months after beginning employment at the university • Oversaw business operations and budget analysis for $75 million departmental budget • Managed multiple university general funds, designated funds/service centers, and auxiliary funds • Managed confidential salary and budget information for 475+ employees • Processed monthly billing resulting in $68 million recovery for Utilities budget • Processed and tracked receivables and deposits totaling over $1.25 million • Provided account detail for annual Budget Hearing and Budget Formulation, including FTE analysis • Researched and prepared data for Rate Proposal for Utilities, Transportation Services, and Project Services • Prepared and reconciled monthly and ad hoc financial and human resources statements • Balanced current and permanent budgets for general funds • Supervised and managed capital asset audit involving 250 capital assets • Proficient in Microsoft Excel, Word, Outlook, and UC Flex (Financial and HR systems) • Effectively used excellent communication skills to provide recommendations and support to executive staff, University of Cincinnati, Cincinnati, OH

10-19-2009 -01-20-2011 Executive Staff Assistant, • Assisted the Director providing human resources and budget support to 475+ employees • Oversaw position and organizational unit management, and personnel changes • Assisted with space management system coordination and new hire orientation • Managed the capital asset audit and OSHA testing procedures • Proficient in Microsoft Excel, Word, Outlook, and UC Flex • Effectively used excellent communication skills to provide support to executive staff, including budget analysis and policy interpretation , University of Cincinnati, Cincinnati, OH

1997 -1999 High School Social Studies Teacher, • Developed and implemented unit and daily lesson plans for college preparatory students • Devised and implemented instructional materials, tests and projects • Designed innovative lessons involving cooperative learning, simulation, and authentic assessment • Provided one-on-one assistance and instruction for students performing below academic potential • Proactively managed parent relationships , Notre Dame Cathedral Latin , Cleveland, OH

08-10-2015 - Director of Business Affairs, Oversee $25+ million budget consisting of general funds, designated funds, endowments, gifts, and grants. , University of Cincinnati College of Nursing, Cincinnati, Ohio

University of Cincinnati
3110 Vine Street
Cincinnati  Ohio, 45221
Phone: 513-558-6716
Fax: 513-558-5700
Tracy.Kilfoil@uc.edu